Note that the link will default to be viewable by Hampshire College accounts only! To expand access outside of Hampshire, click the Down arrow next to 'Anyone at Hampshire College…” and select “More” for additional options.Ī file link will be copied to your clipboard. To choose whether a person can view, comment, or edit the file, click the Down arrow next to 'Anyone with the link.' You can have the link only available to the Hampshire community, or to the whole world.Ĭlick 'Get shareable link' in the top right of the 'Share with others' box. Use this method when you don’t know everyone’s email address, aren’t sure if they all have a Google account, or simply want a document to be more widely available.

The people you shared with will get an email letting them know you've shared a file. To choose if a person can view, comment, or edit the file, click the Down arrow next to the text box.Ĭlick Done. Tip: Search for Hampshire contacts by typing a name in the box. Under 'People' in the 'Share with others' box, type the email address (Hampshire, or otherwise) of the person or Google Group you want to share with. Open a file in Google Docs, Sheets, or Slides. Use this method when you know the email address (Hampshire or otherwise) of everyone with whom you are sharing. Just like with any other file storage system, it's imperative that you keep backups of your files in a separate, secure location.This content is borrowed from Google's full help site on sharing and Get started with shared drives Share a single item with specific people There are a number of factors to consider when using Google Drive to collaborate, but this is one of the most important. One of the most common mishaps with Google Drive is that it deletes the file for everyone if one person deletes a shared file. If multiple people are working on the file: Try searching for your file using keywords or dates, and see if it's in another location than the one you anticipated. Thankfully, Google Drive has advanced search features. If your missing file isn't in your trash, the name may have changed, or it was accidentally moved to another file.

Your file will now be available in its original location. If you see the file that you're looking for, right-click it and select Restore. If you're the only one with access to the file:Ĭheck your Google Drive trash folder, accessible via Trash on the left-hand navigation. How to Recover a Google Drive File That Has Disappeared

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